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How To Write A Formal Complaint Letter In City Government . Attach copies of relevant supporting documents. Do mention a problem with causes and effects. 16+ Sample Complaint Letters Writing Letters Formats & Examples from www.sampleletterword.com (everyone who reads a complaint letter appreciates knowing exactly what your expectations are and how urgent your complaint is.) The complaint letter should be having details of what has happened and what made you write this letter. Speak to the station manager (postmaster) at a local post office.