How To Write A Meeting Appointment Letter . In the top left corner of your appointment letter, it's important to include all necessary contact information for your candidate. How to write a meeting request letter introduction. Letter Requesting Appointment Business Meeting01 Best Letter Template from bestlettertemplate.com You can use this letter format to discuss your plan of meeting and the date and time of the meeting as well. Addressing the appointment letter begin by writing the date in which you are writing the letter for documentation purposes with the prospective employee on the first line. In this meeting, i want to discuss the _______ (meeting purpose in detail).