How To Write A Mail For Relieving Letter . Inform the hr manager that you have resigned from your position and include the exact date of your resignation in the. When drafting a relieving letter in pdf or doc for employees, there are certain things you, as an hr person, need to be aware of, as you will see in some of our relieving letter samples here. The Complete Guide to Job Resignation Free & Premium Templates from www.template.net The date of resignation and the date from which the employee would be relieved, the conduct of the employee, a statement of appreciation, the employer’s signature, name and designation are the other details that have to be included in the relieving letter. I already have completed my exit clearance process. Dear dipti, this is in reference to your resignation dated march 05, 2016 wherein you had requested to be relieved from your services on march 31, 2016.